Dead City Productions
Last revision: May 2017
Dead City Productions, in order to bring storytelling, strategic, and entertaining games of the highest quality to its members and the community as a whole, and in order to provide an effective mechanism for hosting and organizing aforesaid games, hereby establishes this Constitution for its own governance.
Article the First.
The organization commonly referred to as Dead City Productions, or DCP, shall be known by the official rubric, “Dead City Productions.” The primary purpose of Dead City Productions shall be to organize and support interactive theatre and gaming events. Events shall include one interactive theatre event that spans from Fall Quarter of the Northwestern University academic year to Spring Quarter of the same academic year, board-game gatherings, tabletop games, shorter interactive theatre events, and other events approved by the Council.
Article the Second.
Section One, General Membership
Membership in Dead City Productions shall be open to all students of Northwestern University. A student shall qualify for membership only after having attended at least one interactive theatre event or two other Dead City Productions events of the current academic year. Participation in Dead City Productions events shall be open to all members and guests.
Section Two, Statement of Non-Discrimination in Membership Selection
As a student group seeking affiliation to Northwestern University, we hereby state that this student organization does not discriminate or permit discrimination by any member of its community against any individual on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, parental status, marital status, age, disability, citizenship or veteran status in matters of admissions, employment, housing or services or in the educational programs or activities it operates. Harassment, whether verbal, physical or visual, that is based on any of these characteristics, is a form of discrimination. This includes harassing conduct affecting tangible job benefits, interfering unreasonably with an individual’s academic or work performance, or creating what a reasonable person would sense is an intimidating, hostile or offensive environment. While Northwestern University is committed to the principles of free inquiry and free expression, discrimination and harassment identified in this policy are neither legally protected expression nor the proper exercise of academic freedom.
Article the Third.
Section One, The Council.
The Council shall comprise the elected officers of Dead City Productions. Among them must be the Prime Minister (President) and the Master of the Exchequer (Treasurer). Other positions may include the Seneschal (Vice President), the Keeper of Tomes (Secretary), and the Technocratic Liaison (Webmaster). All officers will be members of Dead City Productions. It is strongly recommended that at least one officer be a Storyteller for that year’s Mainstage Chronicle, and at least one officer be a part of the board-gaming group of Dead City Productions in order to facilitate ease of communication between those groups and the Council. The Council will be open to meeting with club members and participants at their request.
Section Two, The Prime Minister.
The Prime Minister shall be responsible for the overall leadership of Dead City Productions. Duties of the Prime Minister include presiding over meetings, receiving petitions for new projects, and presenting petitions to the Council and the general membership.
Section Three, The Seneschal.
The Seneschal shall act in the stead of the Prime Minister in the event of absence, illness, or untimely demise. Additional duties of the Seneschal include reserving and confirming the reservation of spaces for Dead City-sponsored games and acting as Norris Center liaison. Should Dead City Productions members choose not to elect a Seneschal, these responsibilities shall fall to the Prime Minister.
Section Four, The Master of the Exchequer.
The Master of the Exchequer shall see to the financing of Dead City events. Duties of the Master of the Exchequer include making recommendations to the Council as to the allocation of funds to Dead City-sponsored events, ensuring the collection of fees, and dealing with the Student Organizations Funding Office.
Section Five, The Keeper of Tomes.
The Keeper of Tomes shall be responsible for records and publicity. Duties of the Keeper of the Tomes include ensuring that there is a record of attendance at Dead City Productions sponsored events, and ensuring the publicity of Dead City Productions.
Section Six, The Technocratic Liaison.
The Technocratic Liaison shall be responsible for managing DCP’s Northwestern-owned internet technology. Duties of the Technocratic Liaison include maintaining the DCP Wildcat Connections page and managing the listserv.
Section Seven, Impeachment.
If an officer of the Council fails to perform her duties to the satisfaction of the other members of the Council or the general membership of Dead City Productions, the other members of the Council shall have the power to remove her at any time by unanimous vote. Impeachment may also occur by a petition signed by three-quarters of the general membership and by a majority of the Council.
Section Eight, Terms.
Elections of officers of the Council shall be held annually during the last Mainstage Chronicle event of Winter Quarter. The term of the incumbent Council Members shall end at the Witching Hour (Midnight) of the first day of Spring Quarter, and the recently elected Council Members shall take office at that time. Should an officer of the Council resign his position, an election shall be scheduled as soon as possible.
Section Nine, Elections.
Council Member elections shall be held during the last three weeks of Winter Quarter. The current Prime Minister shall call for and announce nominations before the voting occurs. If there are two or more candidates for a position, the vote for that position shall proceed by secret ballot. All members of Dead City Productions in attendance may vote. The votes will be counted publicly by the current Prime Minster. Candidates must win by a simple majority of members.
Article the Fourth.
Section One, Meetings.
The Council will meet when it deems necessary. It shall meet no less than once per quarter. The Prime Minister shall preside over meetings. Unless otherwise specified by this Constitution, decisions of the Council shall be decided by majority vote.
Section Two, Proposal of Mainstage Chronicle.
The Mainstage Chronicle for the following year shall be selected by the Council. Any participants in the current Mainstage Chronicle who wish to propose a Mainstage Chronicle for the following year must petition the Council and current Mainstage Chronicle participants for approval. These pitches must be submitted by the deadline set by the Council, which shall be no later than four weeks prior to the Final Exams week of Spring Quarter. The group of participants who submits such a proposal for consideration (the “Storyteller Team”) has the right to present and defend their proposed Mainstage Chronicle to the participants at a general assembly of Dead City Productions. If the Council receives two or more pitches, a poll shall be taken by the Council of all participants present to gather a popular vote for next year’s Mainstage Chronicle. This poll will proceed by secret ballot, and the results will be available to anyone who asks an officer of the Council for them. After considering the results of the poll, the Council shall come to a final decision on which proposal will be the official Dead City Productions Mainstage Chronicle for the following year. In the case that a member of the council is also a member of a prospective Storyteller Team, she will choose a proxy (who must be a member of Dead City Productions) to vote in her stead during this process. If the council cannot reach a consensus, the results of the poll will be used to cast the deciding vote. At the request of any participant, the Council members will provide a thorough explanation of their decision if it is contrary to the results of the poll.
Section Three, Proposal of Other Projects.
The officers of the Council shall have the authority to approve Dead City Productions projects and individual Dead City Productions events. Anyone wishing to produce projects or organize events under the auspices of Dead City Productions must petition the Council with a proposal for the project they would like to organize. These projects may include, but are not limited to, an introductory live-action roleplaying game at the beginning of the year, any tabletop roleplaying game, or a board games event beyond the weekly-scheduled board games nights.
Section Four, Expulsion.
The Council shall have the power to expel any participant of Dead City Productions deemed disruptive to any event or the organization as a whole with a majority vote of the Council. This expulsion will be preceded by a written warning informing the individual of the behavior which has been deemed unacceptable by the Council. If the individual continues to behave in a disruptive manner, the Council may decide to expel the individual from the group, denying access to Dead City Productions sponsored events. In the case of behavior which severely violates University policy, the individual may be expelled without a written warning. If an individual is expelled, the Keeper of the Tomes will formally inform the player of the grounds for his or her expulsion, which will be recorded. If that player wishes to rejoin Dead City Productions he must petition the Council and agree to resolve the issues that led to his expulsion. The Council may then vote to grant the individual probationary status within the group. Probationary membership will allow a member to participate in Dead City Productions sponsored events, but will exclude the probationary member from voting in official Dead City Productions elections. After a period of three months, if the Council decides that significant improvements have been made, they may vote to restore the individual to full membership or participation within the group.
Article the Fifth.
Amendments to this Constitution must be approved by three-fourths of the general, active membership of Dead City Productions and by unanimous assent of the officers of the Council.
Article the Sixth
Dead City Productions is a not for profit organization. Any funds obtained through fundraising or other means shall go back to the organization.
Article the Seventh
Dead City Productions shall not engage in or permit hazing. The University forbids hazing and all other activities that interfere with the personal liberty of an individual. The University defines hazing as any action taken or situation created, whether on or off University premises and whether presented as optional or required, to produce mental or physical discomfort, servitude, embarrassment, harassment, or ridicule for the purpose of initiation into, affiliation with, or admission to, or as a condition for continued membership in, a group, team, club, or other organization. Hazing activities may also violate the Illinois Hazing Act 720 ILCS §5/12C‑50.
Article the Eighth
Dead City Productions shall comply with all Northwestern University policies and procedures, including but not limited to, those policies set forth in the Northwestern University Student Handbook and The Guide to Student Organizations, as well as local, state, and federal laws.